Data Retention Policy

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1. Purpose

The purpose of this Data Retention Policy is to outline how Jewel of Bengal collects, stores, manages, and deletes personal data obtained through its website and related digital platforms.

This policy ensures that personal information is retained only for as long as necessary to fulfill the purposes for which it was collected, comply with applicable laws, and support legitimate operational requirements.

2. Scope

This policy applies to all personal information collected through:

  • Website Registration Forms
  • Participant Applications
  • Contact Forms & Inquiries
  • Newsletter or Promotional Subscriptions
  • Social Media Integrations Linked to the Website

3. Types of Data Collected

The website of Jewel of Bengal may collect the following categories of information:

Personal Information:

  • Name
  • Email Address
  • Phone Number
  • City / Location
  • Age and Date of Birth
  • Photographs Submitted for Participation

Technical Information:

  • IP Address
  • Browser Type
  • Device Information
  • Website Usage Data (Cookies/Analytics)

4. Data Retention Period

Participant Data

Information submitted for pageants, registrations, or applications will be retained for up to 3 years after the completion of the event unless longer retention is required for legal-retention, financial, or archival purposes.

Inquiry & Contact Data

Information submitted through contact forms or email inquiries will be retained for up to 12 months after the query has been resolved.

Marketing Communications

Email addresses and contact info used for newsletters or promotional messages will be retained until the user unsubscribes or explicitly requests deletion.

Technical Data

Website analytics data and cookies may be retained for up to 24 months for performance monitoring and security purposes.

5. Data Security

Jewel of Bengal implements appropriate technical and organizational safeguards to protect personal data from:

  • Unauthorized Access
  • Accidental Loss
  • Misuse or Alteration

Access to personal data is strictly restricted to authorized personnel only.

6. Data Deletion

Personal data will be securely deleted or anonymized when:

  • The retention period expires.
  • The data is no longer necessary for the purpose it was collected.
  • A legitimate deletion request is received from the data subject (subject to legal-retention requirements).

7. User Rights

Individuals whose data is collected through the website may have the right to:

  • Request access to their personal data.
  • Request correction of inaccurate information.
  • Request deletion of their personal data.
  • Withdraw consent for marketing communications.

Requests may be submitted through the contact details listed on our website.

8. Policy Updates

Jewel of Bengal may update this Data Retention Policy periodically to reflect operational, legal-retention, or regulatory changes. All updates will be published directly on this website.

9. Contact Information

For any questions regarding this policy or requests related to your personal data, please contact the Data Administration Team:

jewelofbengal@gmail.com

www.jewelofbengal.in

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